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Managing Multiple Bank and Stripe Accounts

Acodei allows you to manage multiple Stripe accounts within a single QuickBooks company. Depending on your configurations and needs, you may want or need to use multiple holding/deposit accounts.

Stripe Accounts​

You can connect multiple Stripe accounts in Acodei. Each Stripe account can be managed separately, with its own product mappings and account settings.

Holding and Deposit Accounts​

  • Holding Account

    • Tracks your balance inside Stripe before payouts are sent.

    • You can choose to use one holding account for all Stripe accounts or assign a separate holding account for each.

  • Deposit Account

    • Represents the bank account where Stripe actually deposits your payouts.

    • In Acodei, you simply map the deposit account to the corresponding QuickBooks bank account so reporting matches your actual deposits.

    • If all Stripe accounts deposit into the same bank account, you can map them to the same QuickBooks account.

    • If they deposit into different bank accounts, assign separate deposit accounts in Acodei to reflect that.

Setting Up Multiple Holding/Deposit Accounts​

By default, all connected Stripe accounts in Acodei share the same holding account and deposit account. If you’d like to track each Stripe account separately, you can enable multiple accounts:

  1. Enable Multiple Accounts

    • Go to the Account Mapping page.

    • Turn on the option for Multiple Holding/Deposit Accounts.

  1. Assign Deposit Accounts

    • For each Stripe account, select the QuickBooks bank account that matches the bank where Stripe deposits payouts.

    • If all Stripe accounts deposit into the same bank, you can map them to the same deposit account.

    • If they deposit into different banks, assign a separate deposit account for each.

  1. Assign Holding Accounts

    • For each Stripe account, choose a holding account to track Stripe balances before payout.

    • If you are using multiple holding accounts, they must both be Other Current Asset type accounts (cannot use Undeposited Funds).

  1. Save Your Changes

    • After assigning the appropriate holding and deposit accounts, click Save.

    • Acodei will use these mappings going forward to ensure your payouts and balances are recorded correctly in QuickBooks.

Multiple Product Mapping​

  • Multiple Product Mapping is set up per Stripe account.

  • This means you can configure unique product mappings for each account.

    • Example: Stripe Account A maps Shipping to “Shipping Expense (5001),” while Stripe Account B maps Shipping to “Shipping Expense (6001).”

Best Practices​

  • Match to Real Accounts: Always map your Acodei deposit accounts to the same QuickBooks bank accounts where Stripe deposits the money.

  • Enable Separate Accounts if Needed: If each Stripe account pays out to a different bank, enable separate deposit accounts in Acodei to keep things aligned.

  • Use Clear Labels: Name accounts descriptively (e.g., Stripe – US Holding, Stripe – EU Deposit) so it’s easy to see where transactions are going.

  • Confirm With Your Accountant: They can advise whether shared or separate holding/deposit accounts work best for your reporting needs.